pop-up events toolkit

Make it happen downtown!

Have an idea for an event in downtown Rochester but need the tools to make it happen? Our Pop-Up Events Toolkit is here to help! Whether you’re organizing a mini-market, live performance, or community gathering, we’ve got the supplies to support your vision.

What’s Included:

The Toolkit provides a variety of event essentials for rent free of charge to help successful applicants activate downtown spaces with ease, including:
✅ Pop-Up Tents
✅ Folding Tables
✅ Adirondack Chairs
✅ Yard Games
✅ Audio Equipment
✅ Signage Displays
✅ And more!

Eligibility

The Toolkit is available to organizations planning an outdoor permitted public event in downtown Rochester. Eligible users include:

Community Groups & Nonprofits
Local Businesses
Cultural Organizations
Any entity with a great idea to activate downtown Rochester public spaces!

Requirements:

To apply for items from the Pop-Up Events Toolkit, you must:

Be hosting an outdoor permitted event in Downtown Rochester* (Must provide proof of City of Rochester Event Permit)
Be hosting an outdoor permitted event that makes a positive impact and helps support a vibrant, welcoming downtown for everyone.
Ensure your event is open to the public
Provide a Certificate of Liability Insurance
Complete the rental application form

Please note, availability is not guaranteed. Use of the Pop-Up Events Toolkit is subject to approval.

How It Works:

Plan Your Event
Secure Required Permits & Insurance
1. To learn more about the City of Rochester’s special events permitting process, click here.
Successfully Apply for Toolkit Supplies
Activate Your Space and Bring Your Event to Life!

Why Use It?

Pop-up events bring energy, creativity, and community to Downtown Rochester. Whether big or small, your event can make a positive impact and help support a vibrant, welcoming downtown for everyone.